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Provision of the Service
Once you sign up to our service we use information gained through the sign up process or otherwise provided during the course of the Service to communicate with you and to carry out actions you request on the Sites, such as requests for support, and to track the transactions that are performed.
It is necessary for us to use your personal information to provide the Service to you and perform our obligations in accordance with any contract that we may have with you. It is also in our legitimate interest to use your personal information in such a way to ensure that we provide the very best service we can to you.
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Information Requests and Feedback
Our Service contains various user interfaces to allow visitors to request more information about our products and services, to use the functionalities of the site, or to provide us with feedback about them. Contact information may be requested in each case, along with information about your computing environment and/or industry, and details of your request or reported feedback. This information is used in order to allow us to respond to your requests, to assure that our software and services work correctly.
It is in our legitimate business interests to respond to any requests you make to us or use the information you provide to us in your feedback in order to improve our products and services.
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Surveys
Surveys may appear on the Sites or may be sent to you via e-mail, and in such case, where you volunteer to participate, we may collect personal information from you as part of the survey. This information will be used to administer the survey, to analyse its results and for other specific purposes, which are disclosed at the time of collection. Survey responses will be aggregated and depersonalised before survey results are shared with any third parties.
By voluntarily participating in our surveys we rely on your consent to use the personal information we collect as part of such survey.
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Profiling
We may use your information for customer profiling to ensure that we market the most suitable products and services to you. In particular we may analyse your last three months of activity to build a profile about you to enable us to understand how our products are viewed and purchased.
It is in our legitimate interest to use your personal information in such a way to ensure that we provide can understand the industry and provide the very best service we can to you.
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Analysis
We may generally analyse product viewing habits along with productpurchases and carry out fuzzy match (search for matching words and phrases that look and sound alike) to understand how our products are consumed and received generally.
It is in our legitimate interest to use your personal information in such a way to ensure that we provide can understand the industry and provide the very best service we can to you.
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Service administration
We may use your personal information to:
- develop and improve the Service;
- send you administrative e-mails about the Service;
- and contact you to answer any queries you may have.
It is in our legitimate interest to use your personal information in such a way to ensure that we provide the very best service we can to you.
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User Data Analysis
Our web pages and e-mails may contain "web beacons" or "pixel tags". Web beacons and pixel tags allow us to track receipt of an e-mail to you, to count users that have visited a web page or opened an e-mail and collect other types of aggregate information. By using this information, we are able to measure the effectiveness of our content and how visitors use our Sites. This allows us to learn what pages are most attractive to our visitors, which parts of our Sites are the most interesting and what kind of offers our registered users like to see. Some of the web beacons that are placed on our Sites are used only by us, and other web beacons are used by our service providers on our behalf to analyse how our Sites are used. Once you click on an e-mail that contains a web beacon, your contact information may subsequently be cross-referenced to the source e-mail and the relevant web beacon or pixel tag information.
In some of our e-mail messages, we use a “click-through URL” linked to certain websites administered by us or on our behalf. We may track click-through data to assist in determining interest in particular topics and measure the effectiveness of these communications.
Where your personal information is completely anonymised, we do not require a legal basis as the information will no longer constitute personal information. However where your personal information is not in an anonymous form, it is in our legitimate interest to continually evaluate that personal information to ensure that the products and services we provide are relevant to the market.
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Internal record keeping and legal compliance
We may use your personal information for internal record keeping purposes and to check you comply with the Sites and Website Terms of Use.
It is in our legitimate interest to ensure that we keep our records up-to-date in order to monitor who uses the Service, to comply with our legal obligations and to monitor your compliance with the relevant Terms of Use.
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Marketing by us
Submission of your email address on the Sites will unless you opt out result in your being added to our mailing list for purposes of product updates, promotional and marketing messages and other communications, until such time as you unsubscribe.
It is in our legitimate interests to market our products and services.
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Sharing information with third parties
We will share your personal and corporate information with our subsidiaries, affiliates and other related companies for purposes that are consistent with this privacy policy. Data collected online about your company may also be combined with information that you provide when you register to use any of the Sites.
We may share your personal information collected on the Sites with third parties as necessary or appropriate to (i) carry out the transaction, activity or request made by you on the Sites, (ii) comply with any applicable law, court order, other judicial process, or the requirements of a regulator, (iii) enforce our agreements with you, (iv) protect the rights, property or safety of us or third parties, including other users of the Sites, (v) perform investigative security analysis on the Sites, or (vi) as otherwise required or permitted by law.
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Sharing information with professional advisors & potential purchasers
We may share your personal information with professional advisers or regulatory authorities:
- to enable them to process your personal information on our behalf in a manner consistent with this privacy notice;
- to comply with our legal obligations;
- to enforce our legal rights; or
- protect rights of third parties.
Your personal information may also be shared with prospective buyers if we go through a business transition such as a merger, acquisition by another company, or sale of all or a portion of our assets.
It is in our legitimate interest to share your personal information with such third parties to enable them to process your information on our behalf, to comply with and/or enforce our legal rights and obligations, to protect the rights of third parties and to facilitate business transitions. Where we share your sensitive personal information, we shall be relying on your consent to do so.
Any other purposes for which we wish to use your personal information will be notified to you either by updating our privacy notice or otherwise from time to time including the legal basis of such use.
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How do we obtain your consent?
Where our use of your personal information requires your consent, you can provide such consent:
- at the time we collect your personal information following the instructions provided; or
- by informing us by e-mail, post or phone using the contact details set out in this privacy notice.
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Use of cookies
Our Service may use certain cookies, pixels, beacons, log files and other technologies of which you should be aware.
You can read our policy here.
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Third party links and services
Our Service may contain links to third party websites and services. Please remember that when you use a link to go from our Service to another website or you request a service from a third party, this privacy notice no longer applies.
Your browsing and interaction on any other website, or your dealings with any other third party service provider, is subject to that website’s or third party service provider’s own rules and policies.
We do not monitor, control, or endorse the privacy practices of any third parties.
We encourage you to become familiar with the privacy practices of every website you visit or third party service provider that you deal with and to contact them if you have any questions about their respective privacy policies and practices.
This privacy notice applies solely to personal information collected by us through our Service and does not apply to these third party websites and third party service providers.
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How long do we keep your personal information for?
We do not keep your personal information for any specific period but we will not keep it for longer than is necessary for our purposes.
In considering how long to keep it, we will take into account its relevance to our business and our legal and regulatory obligations.
If your information is only useful for a short period e.g. for specific marketing campaigns we may delete it.
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Confidentiality and security of your personal information
We are committed to keeping the personal information you provide us secure and we will take reasonable precautions to protect your personal information from loss, misuse or alteration.
We have implemented information security policies, rules and technical measures to protect the personal information that we have under our control from:
- unauthorised access;
- improper use or disclosure;
- unauthorised modification; and
- unlawful destruction or accidental loss.
All our employees and data processors (i.e. those who process your personal information on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal information, are obliged to respect the confidentiality of the personal information of all users of the Service.
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Here are some of your rights
You have the following rights in relation to your personal information that we hold about you.
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You have the right of access to the personal information
If you ask us, we’ll confirm whether we’re processing your personal information and, if so, provide you with a copy of that personal information (along with certain other details). If you require additional copies, we may need to charge a reasonable fee.
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You have the right to rectify your personal information
If the personal information we hold about you is inaccurate or incomplete, you’re entitled to have it rectified. If we’ve shared your personal information with others, we’ll let them know about the rectification where possible. If you ask us, where possible and lawful to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.
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You have the right to request deletion of your personal information
You can ask us to delete or remove your personal information in some circumstances such as where we no longer need it or you withdraw your consent (where applicable). If we’ve shared your personal information with others, we’ll let them know about the erasure where possible. If you ask us, where possible and lawful to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.
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You have the right to restrict processing
You can ask us to ‘block’ or suppress the processing of your personal information in certain circumstances such as where you contest the accuracy of that personal information or object to us processing it. It won’t stop us from storing your personal information though. We’ll tell you before we lift any restriction. If we’ve shared your personal information with others, we’ll let them know about the restriction where possible. If you ask us, where possible and lawful to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.
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You have the right to data portability
With effect from 25 May 2018, you have the right, in certain circumstances, to obtain personal information you’ve provided us with (in a structured, commonly used and machine readable format) and to reuse it elsewhere or ask us to transfer this to a third party of your choice.
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You have the right to object
You can ask us to stop processing your personal information, and we will do so, if we’re:
- relying on our own or someone else’s legitimate interests to process your personal information except if we can demonstrate compelling legal grounds for the processing;
- processing your personal information for direct marketing; or
- processing your personal information for research unless such processing is necessary for the performance of a task carried out in the public interest.
You have the right not to be subject to a decision when it’s based on automatic processing, including profiling, and it produces a legal effect or similarly significantly affects you unless such profiling is necessary for entering into, or the performance of, a contract between you and us.
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You have the right to withdraw consent
If we rely on your consent (or explicit consent) as our legal basis for processing your personal information, you have the right to withdraw that consent at any time.
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You have the right to lodge a complaint with a supervisory authority
If you have a concern about any aspect of our privacy practices, including the way we’ve handled your personal information, you can report it to the US Data Protection Authority (FTC). You can find details about how to do this on the FTC Complaint Assistant website at www.ftccomplaintassistant.gov.